Filing & Record Management is part of an effective office management system. Paper work overload in office is a daily challenge in most company. Records/Paperworks need to be kept for regulation purpose and also for future reference. Without a strategy or know how to file/store those massive paperwork, it would be a nightmare in most company. It must also be easy to locate any paperwork as needed.
At the end of the training, participants will be able to:
- Plan their tasks to complete their jobs according to deadlines
- Work systematically by being organized
- Manage paperwork effectively for better productivity
- File appropriately in order to get their job more organized
- Deal with daily tasks efficiently with better productivity
- Develop job book for others to know the tasks and important issues to follow through
- List the importance of record keeping and filing
- Identifying the structure of proper recording
- Developing a proper filing system for easy access
Planning your tasks
- Knowing your responsibilities
- Setting goals and identifying priorities
- Urgent and important
Scheduling your time
- Dealing with deadlines
- Tackling large tasks
- Setting undisturbed time
Managing paperwork effectively
- Prioritizing smartly according to deadlines
- Handling incoming and outgoing mails
- Identifying and highlighting key issues in memos and letters
- Handling faxes urgently
Importance of record keeping and filing
- Purpose of recording and filing
- Identifying documents for recording and filing
- Consequences of poor recording and filing
Record keeping
- Drawing up proper recording system
- Developing record book
- Proper storage of records
Filing efficiently and effectively
- Filing chronologically, alphabetically or regionally
- Sequencing letters, memos and documents appropriately
- Separating and differentiating copies and original documents
- Bring forward system
- Developing file management checklist
Managing task effectively
- Typing, photostating, mailing and binding
- Developing a daily task schedule
- Developing a job book
- Identifying and dealing with time wasters
- Workable and conducive working table
An interactive and practical approach incorporating individual assessment exercise, group discussions and presentations, role plays, simulation games and lectures.
Any office staff that require the knowledege of filing & record management.
There are 3 methods to register for this training:
- Kindly click here for online registration. Register Now.
- Kindly download this registration form, and fill up all the particulars. Please fax back to +6-03-6270-9993. Click here to download Registration Form (177KB).
- Call us to register. Tel: +6-03-6270-9883.
Notes:This Training Programme is HRD Corp Claimable Course *Subject to HRD Corp Terms & Conditions.
We Are An Approved Training Provider Under HRD Corp Claimable Course With Human Resource Development Corporation (HRD Corp)